Vendor Rules and regulations

1. Product, Service, or Information Provided. The Vendor shall provide the Committee with a complete list and photographs of retail items to be sold, services to be promoted, or other promotional information to be distributed at Carmelfest. The Committee shall, as soon as practical thereafter, inform the Vendor whether the proposed list of retail items, services, or information is acceptable to the Committee as provided. Approval of the Vendor’s list by the Committee shall be construed as giving the Vendor a right to offer only these specific items, services, or information. The Vendor agrees it will provide a sufficient quantity of each item on its approved list to fill orders from approximately 1:00 p.m. until 10:00 p.m. on the designated event days.

2. Vendors Cannot offer for sale, give away, donate or offer at no charge or discounted price any item which is offered for sale by an approved food vendor. THIS INCLUDES WATER.

3. Alcoholic Beverages: THE MARKETPLACE VENDOR SHALL NOT SELL OR MAKE AVAILABLE ANY ALCOHOLIC BEVERAGES.

4. Location of Stand. The Vendor shall set up its stand at the location specified by the Committee. Vendors may sell only from the stationary booth space – there will be no exceptions to this rule. You may not wander the festival selling items. Applications received and accepted after the venue has been filled will be put on a waiting list and placed as space is available. Booth allocations will be done as applications are approved and payment is received. The Committee reserves the right to relocate vendors if it is deemed necessary.

5. Set Up Time. Set up is on the designated event day, from 8:00 a.m. to 12:00 p.m. No vehicular traffic will be allowed in the venue on the setup day after 12:00 p.m. If the vendor has not set up by 12:00 p.m. on the setup day, they will be required to cart their items in. On the event day, the tear-down begins AFTER the fireworks display is over and pedestrian traffic has been cleared.

6. Check-in. The Vendor shall check in upon arrival to verify the booth number and location of the booth and to receive assistance with electrical hook-ups if required.

7. Hours of Operation: Hours of operation of the event are as designated by the organizers. Vendors are expected to be present in their booth and open to traffic all hours that the event is open.

8. Pricing. The Vendor shall establish its own prices for items to be sold at the event.

9. Fees. Once a vendor has been accepted, all fees are non-refundable, whether or not the vendor attends the event. A total fee as calculated on the application shall be payable upon submission of this agreement.

Preference for booth location will be determined by previous participation, timely submission of vendor application, type of product or services sold, and power requirements. Vendors will be added at the discretion of the event organizers, but space is limited. THE ORGANIZERS RESERVE THE RIGHT TO DECLINE FEES AND APPLICATIONS TO AVOID OVER DUPLICATION OF PRODUCTS, SERVICES, OR INFORMATION, OR IF THE GOODS OR SERVICES OFFERED ARE DEEMED INAPPROPRIATE FOR THE EVENT.

PLEASE NOTE: TENTS AND TABLES ARE THE RESPONSIBILITY OF THE VENDOR – THE EVENT ONLY PROVIDES THE SPACE.

10. Deliveries. No vehicular traffic will be allowed in the event area after the setup time. Except as otherwise directed by the organizers, the Vendor shall park all delivery vehicles only in legal parking spaces surrounding the event area, and all deliveries shall be made by pushcart or by hand.

11. Electricity. The Committee shall, to the extent possible, provide the Vendor with electrical service as specified. The Vendor hereby recognizes that, due to acts and or occurrences beyond the control of the committee, said electrical service may be terminated. In the event of such termination, Vendor hereby holds the Committee, its electrical subcontractors, installers, or any other parties listed in this agreement hereof harmless for any and all liability therefrom.

12. Refuse Removal. The committee will provide refuse receptacles, and the Vendor shall notify the Committee or its designees when such receptacles are full.

13. INDEMNIFICATION AND PUBLIC LIABILITY INSURANCE.

Vendor’s Responsibility. The Vendor releases the organizing committee, the relevant associations or organizations, and the business or government entity in front or nearby the Vendor’s booth space (if any), from, assumes the risk of, shall be responsible for, and shall indemnify them and hold them harmless from any and all liability for any loss of or damage or injury to any person (including death resulting therefrom) or property occurring before, during, or after the event, regardless of cause. Vendor’s obligation to indemnify them hereunder shall include the duty to defend against any claims asserted by reason of any loss, damage, or injury for which Vendor is obligated to indemnify them and the duty to pay any judgments, settlements, costs, fees, and expenses, including attorneys’ fees, incurred in connection therewith. Notwithstanding anything herein to the contrary, Vendor shall bear the risk of any loss or damage, regardless of cause, to its property.

14. Cancellation. The Vendor hereby agrees that the Committee may cancel the event in the event of inclement weather, damage or destruction of the event area, or any other occurrence beyond the Committee’s control which, in the opinion of the organizing committee, would make the holding of the event impossible or impractical. There will be no rain date for the event.

15. Risk of Loss. The Vendor hereby agrees to bear all risk of loss occasioned or arising out of the fact that the event may be canceled or terminated under the provisions of the Agreement and that the Committee shall not be responsible for any losses suffered by the Vendor by reason of such cancellation or termination.

16. Authority. Each party executing this agreement on behalf of the Committee or the Vendor hereby certifies that he or she is authorized by their respective organization or company to contractually bind said organization or company to the right obligations and remedies provided herein.